Paralegal

Company details

The Belgian Investment Company for Developing Countries (BIO) is a development finance institution governed by the Belgian state with a goal to foster sustainable development through private sector investment in partner countries.

BIO is a value driven organization that embodies open-mindedness, responsibility, determination and sustainability in every aspect of its work.

Function

You are responsible for providing administrative and legal support to the team, with a focus on corporate and HR matters. You prepare, manage and monitor documentation and records, and contribute to the smooth operation of the team through proactive and qualitative support and effective stakeholder collaboration.

• Day-to-day administrative and legal support to the corporate legal team and HR team
• Assist in drafting and reviewing contracts and correspondence, coordinate the signing, monitor implementation and ensure proper retention
• Assist in legal aspects of procurement processes by preparing and reviewing procurement documentation, monitoring procedures and deadlines, and maintaining and updating tendering platforms
• Conduct research on legal or HR matters, analyse findings and summarize in clear and concise manner
• Maintain, organise and monitor the team’s files, records and databases ensuring they are accurate, complete and up to date
• Liaise with internal and external stakeholders to facilitate and ensure adequate legal services
• Manage corporate formalities and administrative processes, including updating and managing corporate registers (KBO, etc), liaising with notaries, embassies and relevant authorities in Belgium and abroad for e.g. apostille and legalisation, preparing and following up publications in the Belgian State Gazette, formalities for bank account management, formalities to be completed at BIO's local offices in Kenya and Côte d'Ivoire, etc.
• Support in onboarding new colleagues
• Contribute to the continuous improvement of the team’s operations, including support in document lifecycle management by preparing templates, forms, tools and
• Perform other legal and administrative duties as assigned by the team

Profile

• Bachelor’s degree in law, legal practice or a related field, or equivalent experience;
• At least 3 to 5 years relevant work experience as a paralegal or legal assistant in a law firm or corporate legal department;
• Experience in, or a strong interest in contract and procurement management is an asset;
• Excellent written and verbal communication skills in Dutch, professional knowledge French and English;
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and collaborative tools (Outlook, Teams, etc.);
• Attention to detail and strong organisation and document management skills
• Ability to prioritize tasks, meet deadlines in a fast-paced environment;
• Committed to maintaining the highest standards of confidentiality, discretion and integrity;
• Proactive and collaborative attitude, looking to innovate and solution oriented.

Offer

Come and join BIO for an enriching professional experience where you’ll be surrounded by motivated colleagues.

We offer an attractive package and you’ll enjoy a good balance between your work and your private life (homeworking, regular trainings…).

We’re ideally situated in Brussels – only a brisk 10-minute walk from Brussels Central Station and therefore easily accessible by public transport from several big cities.